Secretary in London, United Kingdom

Secretary

Central London

12 Month Contract (With potential to extend)

Hourly Rate £16

Inside IR35

SC Clearance will be required later on and be covered by Balfour -If a candidate has an existing DBS that would be preferable.

Job Spec:

General office management duties

Arranging meetings

Diary management for leadership team

Full Spec

Develop and administer office management processes and systems to ensure the efficient and effective running of the office

  • Provide secretarial support to Delivery Unit Managing Director, where applicable
  • Manage Administrator(s) and allocate to teams according to workload requirements, ensuring cover required at all times
  • Ensure that invoices are duly authorised and processed in a timely manner
  • Ensure the office is fully compliant with all security protocols and Health and Safety requirements
  • Ensures office supplies are at a sufficient level and replenished as required
  • Check that office equipment is in full working order and take immediate action to ensure any repairs are reported to the relevant internal/external provider
  • Monitor and check the quality of services provided by external suppliers, contractors and other relevant third parties
  • Work with the Procurement function to secure best deals as well as complying with company-wide procurement processes and suppliers
  • Ensure statutory and communication notices are displayed and kept up to date
  • Support the local Business Continuity Manager in both the preparation and testing of a Business Continuity Plan and in its enactment in the event of an emergency
  • Live the Balfour Beatty Values
  • Ensure a relentless focus on Zero Harm
  • Support the delivery of CSUK’s Sustainability activities

The following qualities/experience are essential:

  • Experience in managing a busy office environment and managing a team
  • Experience in prioritising own/others’ work and of allocating and checking work
  • Highly organised and able to work on own initiative
  • Strong communicator able to communicate confidently with all level of colleagues within the business
  • Excellent team working skills and able to build relationships at all levels
  • Ability to work well under pressure and to tight timescales
  • Very strong customer focus
  • Excellent typing skills and IT Skills including Microsoft Office (Excel, Word and PowerPoint)

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