Technical Clerk in London, London, United Kingdom

My client is responsible for the biggest rail construction project in Europe, helping to improve London's commuter infrastructure.

Due to an increase in project works they require a Technical Clerk with a focus on Operations and Maintenance Manuals to join them on a short term contract.

As the Technical Clerk (O&M’s) you will be responsible for providing a range of important technical and administrative support to the O&M Delivery Lead and other technical authors. Working closely with the technical team and other stakeholders, you will take a proactive approach to providing a high-quality service.

As the successful applicant, the following skills are a vital requirement

  • Good knowledge of CRL O&M Templates
  • Knowledge of CRL Asset Information Management System (AIMS)
  • Familiar with eB for document transmittal and data mining
  • Experience in using MS Office and SharePoint.

Principal Accountabilities

  • Support and facilitate the delivery of the Operations & Maintenance Manuals in line with the Employer’s information requirements, specifications and handover of all formally released/issued OMM deliverables.
  • Populate O&M folders with drawings, commissioning & certification, MCR information and site photos and prepare and populate CRL O&M templates with generic information for technical authors
  • To liaise with Package Managers and Subcontractors for the timely delivery of Manufacturer O&M documents
  • Liaise with BOS Document Controller for the transmittal of O&M documents to CRL O&M Central Team and LUCT
  • Liaise with the Asset Data team to identify and resolve any non-conformances with the asset data to get the asset data referenced correctly in O&Ms.
  • To provide ad-hoc clerical and administrative support to ensure an effective delivery of O&M documentation
  • Liaise with the Site Delivery Teams and Contractors to assist in resolving any O&M queries
  • Be a first point of contact to the Contractors for OMM queries, requests and educating them in the necessary requirements for compliance with the provided templates.
  • Take ownership of O&M tracker and provide data as requested for progress/KPI reporting.
  • Take necessary care to properly protect the confidentiality, integrity and availability of corporate information from unauthorised disclosure, modification or destruction. Never knowingly put the businesses information or information systems at risk.
  • This post will require the jobholder to be work flexibly and they may be required to be split their working hours between the project offices and home.
  • Build relationships with the Asset Team and the Delivery Team.
  • To support technical authors in diverse ways.

Dimensions & Interfaces (Internal and External)

  • Role will be based at site offices.
  • Reports to the O&M Delivery Lead.
  • To work closely with the Technical Authors and Site Delivery Team.
  • Collaborates with 3rd party organisations and providers technical support.

Person Specification

  • Good knowledge of preparation of technical documentations within engineering and construction organizations
  • Competent and comfortable processing large volumes of data following predefined processes and methodologies
  • Knowledge of LU, RfL and/or NR environment and relevant processes and procedures. A good understanding of Assurance in a rail environment is desirable (e.g. LU Standard S1538).
  • Proactive management - actively chasing people to get actions closed out and to supply requirements and team player with positive “can do” attitude.
  • Good experience of using typical MS office computer applications, such as MS Word, Excel, Office & Outlook.
  • Excellent communication, especially technical writing skills interpersonal skills who can liaise with staff within the business, Contractor teams and 3rd Party Organisations.
  • Able to work collaboratively to achieve common goals across different organisations.
  • Ability to implement actions and tasks within a project team in a matrix organization.

If you have carried out this function in a large project or programme environment and this opportunity sounds like the position for you, then please get in touch or apply today. A full job description is available upon request,

Please note due to my client being in the public sector, this role falls inside of IR35.

This vacancy is being advertised by Advanced Resource Managers. ARM is a specialist talent acquisition and management consultancy. We provide technical contingency recruitment and a portfolio of more complex resource solutions.

Our specialist recruitment divisions cover the entire technical arena, including some of the most economically and strategically important industries in the UK and the world today. We will never send your CV without your permission.

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