Assistant Project Manager in Coulsden, United Kingdom

POSITION SUMMARY

Working with the Project Manager, the role will assist with planning, organising and overseeing the safe delivery of works to required Scope, Cost and Programme. Including, but not limited to:

  • Assisting with all aspects of the Project Management lifecycle
  • Client and Internal interfaces including creating and presenting content at weekly / monthly reviews with both management and the customer
  • Collaborating with internal departments required for project delivery (procurement, operations, engineering, IT etc.) to achieve desired project outcomes.

The APM will be responsible for liaising with the PM to understand & support completion of a range of tasks including:

  • Resource planning
  • Site access and briefing documentations including SSOWP, TBS & Isolation notices
  • Risk & issue monitoring
  • H&S tracking / logging
  • Confirming the correct documentation and information is submitted by the field team for engineering to provide timely completion of documentation
  • Ensuring adherence to project management processes, such as internal quality stage gates, weekly reporting, communication plans, document control etc.
  • Preparing performance reports (weekly status reports / monthly project reviews)
  • Communication with the customer / client on delivery progress
  • Action tracking
  • Budget & cost monitoring
  • In some cases, managing a subset of the project, such as a particular phase or deliverable

NB: These statements are intended to describe the general nature of the job and are not intended to be an exhaustive list of all responsibilities, skills and duties.

PRINCIPAL RESPONSIBILITIES

  • Support production of a weekly resource plan from information given by the PM’s
  • Liaise with the engineers on requirements
  • Liaise with HR / recruitment agency to arrange temporary staff to support the resource gaps
  • Provide cover for the Project Mangers when they are not present in maintaining works progress and information updates to both internal and external interfaces and financial information to the project to the management team
  • Attend client meetings with the PM as required to ensure that the status of the project and agreed actions are reported and progressed
  • Attend site to manage and monitor progress of the field team
  • Make sure proactive risk management is adhered to ensuring periodic review and action with the project team.
  • Understand and ensure the clients standards and rules are incorporated in all works undertaken
  • Supporting the management of project finances in collaboration with the commercial manager
  • Responsible for supporting the management of timely and accurate financial applications
  • Working with the Project Manager produce pre-delivery documentation to enable safe delivery of works
  • Work with the Construction Managers, Site Manager and / or person-in-charge to plan works and produce the required documentation
  • Produce / Organise the required site access and briefing documentations including SSOWP, TBS, Isolation Notices
  • Ensure that all documents are signed, returned from site and filed to company standards and procedure
  • Work closely with the SSOW planning team and PIC to ensure the safe execution of the works
  • Collate all field document returns ensuring that they are a filed for future audit
  • Collate and record the required data to produce Hand back files (H&S files)
  • Understand the client Life Saving rules and ensure they are central to all planning of works

KNOWLEDGE, SKILLS AND ABILITIES

Education level / relevant experience

  • Secondary school education with relevant qualifications
  • Higher education (degree or equivalent) is advantageous but not essential
  • Experience of engineering or rail-based projects is desirable
  • Vocational training plus minimum 2 years working experience desirable
  • Strong command of the English language

Knowledge and skills

  • Understanding of how decisions affect customers and how their own behaviour impacts on the customer experience
  • Knowledge of NR planning rules and standards.
  • Experienced portfolio of Railway Engineering Projects (or equivalent) or demonstrable work experience will be considered
  • Experience of working with both internal management levels and customer representatives
  • Understand of core Project Management principles, such as PRINCE2 or equivalent methodologies
  • Ability to effectively manage interactions between different departments to ensure effective resolutions to risks, issues and delivery challenges

Other requirements

  • Can structure own area of responsibility effectively and keep records of all open issues in a very complex working environment
  • Knowledge of SAP and MS Office software package (excellent Excel)

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