TfL Management & Administrator Job Description Template Page 1 of 6 28/03/22
TfL MANAGEMENT & ADMINISTRATOR
JOB DESCRIPTION
Job Title: Project Manager
Line Upgrades or Projects Directorates
Reports to: Programme Manager or Senior Project Manager or Project
(Job title only) Manager
Payband / Grade: MGR(J)
Hayscore : 551
Job Purpose
To ensure that Line Upgrades and Projects Directorates provide successful management of London Underground Limited (LUL) obligations (or TfL obligations) and of the PPP Infraco contractors, PFI suppliers, or other third party suppliers, to ensure delivery of either assigned major project (or multiple projects) on behalf of LUL to meet the needs of its customers.
Principal Accountabilities
• Plan and manage major projects, utilising company processes and working to corporate standards, to ensure delivery of intended LUL business benefits.
• Provide direction and supervision to assigned Project Manager(s) and supporting staff in accomplishing agreed project objectives.
• Establish and maintain a good, professional and pro-active working relationship with Contractor's project management team, to ensure delivery of intended LUL business benefits.
• Within agreed authority levels, negotiate, procure and authorise all major project contracts and variations and approve and authorise all payment to meet value for money criteria.
• Establish and maintain a highly motivated and dedicated major project team including LUL staff, agency personnel and contractors.
• Agree major project requirements with the Project Sponsor / Contract Director / Contract Manager to ensure that LUL business objectives are met.
• Identify and manage interfaces between assigned major project and other ongoing LU Network activities.
• Ensure that resource requirements are communicated to, understood and agreed to by responsible functional managers.
• Plan, obtain and integrate resources for effective and efficient use across multiple projects.
• Prepare and manage major project implementation plan, including responsibility matrix, detailed programmes, and cost and resource plans.
• Organise, brief, motivate and direct major project team to ensure the work is executed in cost effective, timely and quality manner.
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• Analyse performance, implementation, and commercial data make decisions where appropriate or provide recommendations.
• Implement and maintain an appropriate reporting structure for performance, implementation, and commercial issues.
• Identify and implement best practice, including value management and risk management techniques.
• Negotiate and administer all major project agreements with outside parties, including local authorities, developers, Network Rail and national government.
• Ensure regular communication with statutory, legal and local authorities, residents' associations and the media, to maintain and promote a positive LUL corporate image.
• Ensure the project is controlled and meets the required performance and compliance with all LUL Rules and Standards and regulatory bodies regulations.
• Work effectively with other Line Upgrades / Projects Directorates, LU and TfL colleagues
Project Managers have responsibility for the delivery of projects developed and delivered by the PPP Infracos, PFI contractors and where appropriate other third party suppliers. This will be done through managing designers, contractors and project teams, and ensuring that any LUL obligations (or TfL obligations) are delivered. For some projects this will be in the role of "client-side project manager", for some projects it will be in the traditional "hands on" project manager role.
The jobholder, in line with the requirements of LU, LU Value and Behaviours, is responsible for the management of their staff undertaking all relevant line management activities, for example - performance management and review, attendance management. The jobholder will provide leadership, advice and support to their direct reports and also ensure they develop individuals and staff to establish a highly motivated team.
Within the overall project delivery scenario project managers have a clear remit and project engineers have their remit. There will be an approach of mutual respect for each others' role and the understanding of alternative view-points. All parties will demonstrate the ability to work together to ensure projects are delivered to time, budget and quality.
Decision Making
• Optimum procurement and delivery route.
• Organisational design and implementation.
• Reporting and communication structure