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Assistant Quantity Surveyor in Coulsdon, Croydon, United Kingdom

Assistant Quantity Surveyor is required to provide advice and report on and control all commercial and financial aspects of projects and contracts. The role includes offering support to the Senior quantity Surveyor and Project Manager to allow projects to be delivered on time, to budget and to achieve the highest levels of customer satisfaction and enable the Company’s objectives to be achieved. The Assistant Quantity Surveyor will assist the Senior Quantity Surveyor in providing commercial assistance for projects to maximize returns by working within procedures to support the Senior Commercial Manager and Project Managers.

1. Manage resources

  • Produce and send enquiries to subcontractors inviting them to tender and engagement with supply chain.
  • Receive and analyse quotations, liaising with Project Managers/ Procurement team regarding price, proven history, availability etc.
  • Notify in writing both successful and unsuccessful subcontractors in a timely manner.
  • Produce and process formal subcontract documents and certify interim and final payments and final subcontract accounts.
  • Produce bill of quantity/activity schedule for valuation and payment purposes.
  • Produce cash flow forecasts for internal and external purposes.
  • Monitor and control income and expenditure on contracts e.g. interim /final applications for payment
  • Produce relevant monthly reports for the Senior Commercial Manager e.g. cost and value comparisons, turnover forecasts etc. ensuring information is complete and correct.

2. Manage Information

  • Contribute to and attend financial and progress meetings with the Client engineers and subcontractors as required
  • Provide advice and support to the site team in order to optimize the use of contract resources.
  • Provide support for the Senior Commercial Manager in terms of harvesting data, maintaining, and managing records and data inputting etc.
  • Give feedback to Estimators and Project Managers with regards to contract pricing, projected profit/loss, pricing omissions etc.

3. Key measures and Targets

  • Accurate monthly forecasting, accurate and timely contribution to and supporting monthly valuations (and final account), timely management of change internally and externally, timely identification and submission of EWNs and CENS, timely responses and quotation of CEs (variations and claims), accurate and timely forecasting, accurate and timely add and re-measurement to contract SMM, timely assessment and management of rolling final account and status of share or financial risks.
  • Ability to challenge resources and costs

Maintain deadlines in line with monthly commercial calendar

4. Key Relationships

  • Commercial Director, Senior Commercial Manager and the rest of the commercial team.
  • Business Development and Bid Managers

Education Requirements

  • ONC/HNC/degree in Quantity Surveying, or equivalent
  • Previous experience of the civil engineering and railway industry
  • Strong command of the English language

Knowledge and Skills

  • Familiarity with NEC forms of contract
  • Ability to use a range of IT packages including Microsoft Office and bespoke packages
  • Ability to demonstrate a good knowledge of supporting valuation of work monthly reporting and earned value analysis.
  • Exceptional relationship building skills
  • Self-motivated and proactive
  • Commercial awareness and an understanding of the construction process
  • Excellent communication skills, both oral and written
  • Negotiation skills and ability to apply those internally, externally and with our supply chain.
  • Positive attitude at all times and the ability to integrate and play an active part in the Project Team.
  • Good organisational skills and the ability to proritise to meet deadlines.
  • Keen to pursue personal development needs and maintain up to date knowledge.
  • Ability to take off using a Standard Method of Measurement
  • Ability to undertake forensic research – extract data from records including activities and costs

Other requirements

This role requires someone who can join the delivery team, be a driver in all commercial matters. The individual will need to be hands on and undertake a combined AQS and QS function for a modest portfolio of projects. Be pro-active in all Health, Safety & Environmental issues. Ensure compliance with all the ADComms controlled documents including all the ADComms procedures.

Benefits

  • As well as offering a competitive salary, remuneration for this role includes flexible benefits, which provides a range of guaranteed benefits including but not limited to:

Support the Senior QS, Commercial Manager and Senior Commercial Manager to undertake the following either by contributing to or carrying out :-
1. Planning
- P&L management and influence
- Prepare and then control Business Plan
2. Finance
- P&L Control
• Communication with finance for accruals of non-spent budget for Cash flow control.
• Control Cost within your control with proactive reduction programs
• Able to read, analyse and interpret financial statements
3. Reporting
• Attend regular meetings with the senior management to report on activities, results and forecast commitment
• Run meeting within own Team
4. Human Resources
• Provide strong leadership to the Team and manage their performance including daily, weekly, annual and monthly target setting,
• Ensure annual succession planning and training plans.
• Act as a coach and mentor to the Team members
• Approve wage, bonus and commission schedules in line with budget and operating constraints
• Promote equal opportunity and affirmative action employment practices
5. Performance Management
• Development and performance management of suppliers and subcontractors

6. Team Building / Communication
• Provide best practice sharing with the community
• Develop effective relationships
7. Quality and Compliance
• Compliance with Panasonic’s Quality Processes.
• Compliance with Panasonic’s Policies and Procedures.
• Partaking of all corporate requirements e.g. ISM. CSR, Antibribary & Corruption, Competition Law (list not Exhaustive)
• Bench Marking activities
8. Administrative / Miscellaneous
• General administration
• Undertaking of any project within the skill set of the position
• Attendance of required training
• Undertaking of business trips
9. Health, Safety and statutory compliance
• Comply with all required policies and procedures (central & local ones).
• Comply with Health & Safety Policies.
• Always keep safety in mind and act in a safe manner.
• Ensure H&S breaches are reported
10. Environmental and statutory compliance
- Comply with all required policies and procedures (central & local ones).
- Comply with Environmental Policies.
- Always keep Environment in mind and act in an Environmentally Friendly manner.
- Ensure Environmental breaches are reported

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