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PM - Vegitation Manager in Maidstone, Kent, United Kingdom, United Kingdom

Manage all stages of the project processes to ensure that all work undertaken is compliant with all Health, Safety & Environmental Legislation and Best Practices, and in accordance with all Railway Group, Network Rail and Rail & Civils Standards. To develop positive relationships with all parties associated with the project and ensure that it is delivered on time, within budget and to the agreed quality whilst ensuring that client expectations regarding quality, programme and budget are wherever possible exceeded.

Main Responsibilities and Objectives

  • Overall management of the project including compliance with duties of Principal Contractor as defined in the CDM regulations.
  • Ensure compliance with the Company ‘Principal Contractors Licence’.
  • To ensure a fair and reasonable financial return on the company’s investment.
  • Establish the project team and ensure team members discharge their duties and responsibilities effectively.
  • To motivate the team to deliver the project in accordance with Contract KPI’s.
  • Ensure adequacy and competency of staff resources.
  • To resolve conflicts between team members and ensure good relations with other colleagues.
  • Act as Contractors Responsible Engineer (CRE) when appointed.
  • Ultimate responsibility for environmental, health and safety matters including promotion of and ensuring that BBS (Behavioural based Safety) practices are used on sites
  • Implementation of the Project Management Plans and NWR Asset Management Plan (AMP).
  • Attending progress meetings with Network Rail.
  • Report to and advise the client’s representative on progress, health and safety matters etc.
  • Arranging regular review meetings with the client, the company & Civils staff and contractors.
  • Ensuring all work is carried out in compliance with the procedures laid down in the Railway Group and Company Standards.
  • Implementation of the Company Emergency Plan.
  • Allocate file references, copies and actions arising from incoming correspondence.
  • Will ensure that Safe Work Planning (SWP) activities are assigned to competent Safe Work Planners.
  • Allow adequate preparation time for the planner to devise a plan and for commissioning and validating the plan.
  • Make critical decision for how work is prioritised, planned and delivered.
  • Nominating who will undertake the Safety Critical roles in a plan.
  • Make sure Permits are verified at least 7 days prior to the work being undertaken.
  • Be competent with suitable and sufficient experience in managing SWP to oversee SWP activities and specify protection needs to the planner.
  • Must take ownership of the planning process and Safety Critical decision.
  • Act as the key contact during the planning process.
  • Experienced in Managing safe delivery of work on an open line / line blockage / lineside or off the line side on the Railway Infrastructure.
  • Accountable for the Operational and Task Risk associated with the work which is being undertaken under your management.
  • Responsible for collection and providing the relevant permits on site for their work.
  • Cannot delegate any key part of the safety management task but may delegate delivery of quality and productivity to other members of the team if they are competent to carry them out.
  • Will produce project related documents (i.e. CPP, WPP, TBS) in accordance with industry requirements where identified to do so in the CPP, WPP, TBS Competence Matrix. In addition, and if qualified to do so, produce lift plans and ALO working plans
  • Ensure temporary works are identified and processed in accordance with CDM and internal process SRP86.

Responsibilities when Acting as Person in Charge (PIC):

  • The PIC retains ultimate responsibility and accountability for safety at site of work.
  • When working on rail projects the Person in Charge (PIC) must hold COSS Competence unless on an Infrastructure Projects (IP) sites when they will also require Safework Leader (SWL) to be a PIC/Task Leader.
  • Person in Charge (PIC) Non- Rail: On non- rail sites the PIC is the nominated person on site, responsible for all site activities.

Responsibilities when Acting as POS Representative:

  • Responsible for OTP Operations on site and must be present where OTP’s are being utilised.
  • The single point of contact on site for the Safe Work Leader for OTP operations.
  • Report all accidents, incidents, near misses, close calls including environmental issues that require immediate attention to the Principal Contractor supervisor.
  • Be a direct employee of the company and be reasonable for assisting with planning of the OTP operations and documenting these in the OTP plan.
  • Ensure relevant staff has access to all the relevant documentation such as OTP Plan, Lift Plan, Any Line Open (ALO) working plans and Machine Controller checklist.
  • Communicate the OTP plan to the MC/CC.
  • Ensure all pre-start checks are carried out by OTP drivers.
  • Responsible for reporting all OTP plant and equipment defects including hire OTP plant.
  • Monitor the performance of both the company and hired in machines and personnel. This must be recorded on the OTP plan checklist.
  • Ensure the OTP plan is fully completed, signed and returned to head office.
  • A POS Representative shall not be engaged in or be responsible for any other site safety critical duties except as a machine controller (MC) or a crane controller (CC), when only a single item of OTP is in use and they hold a corresponding competence.

Responsibilities when Acting as Responsible Manager:

  • Decide how work is to be prioritised, planned and delivered.
  • Evaluate the achievable safe system of work for the work being planned, including local restrictions and/or special instructions where they apply.
  • Be accountable for the preparation of the SWP and may delegate responsibility for the preparation of the SWP to the planner.
  • Provide the Planner with the resources, including documents and guidance to enable them to perform their role.
  • Authorise or reject the SWPs prepared by the planner and verified by the Person In Charge recording this on NR/L2/OHS/019/F01.
  • Nominate the Person(s) In Charge (and the work group where appropriate) who understand the risks, and complexity of the work activity being delivered.
  • Check the Person In Charge nominated is familiar with the location, type of work and safe system of work arrangements required or can familiarise themselves with them.
  • Make the necessary resources available (including equipment, people and time) to the Person In Charge to allow them to implement the SWP, as planned.
  • Check all implemented SWPs that are returned with highlighted errors or amendments.
  • Check that any errors or changes have been corrected before the SWP is reissued for future work and that incorrect plans are withdrawn from use.

The Responsible Manager shall have processes in place to monitor the level of work carried out under each level of the hierarchy of control of risk (as detailed in Table 2 NR/L2/OHS/019).

Each period, the Responsible Manager shall:

  • Monitor the return of all SWPs that have been produced. An investigation shall be initiated into reasons for non-return of any SWPs.
  • Record all instances of SWPs being verified on the same shift as the work.
  • Review all returned SWPs that have highlighted errors/amendments.
  • Record the number of SWP’s issued and not implemented.
  • Review at least 10% of completed and implemented SWPs.
  • Maintain records of the above by completing the Responsible Manager SWP Monitoring Speadsheet.

Any errors should be discussed with the Person In Charge and/or other individuals responsible for the errors, and, any actions taken to prevent re-occurrence and promote continual improvement shall be recorded. Be accountable for the retention of the SWP’s and associated documents.

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