Works Delivery Assistant

Location: Worthing, West Sussex

Purpose of Job:

Working within the project team, the role will assist with planning, organising, and overseeing the safe delivery of works. Including, but not limited to:

• Assisting with all aspects of the Project Management lifecycle
• Client and Internal interfaces including creating and presenting content at weekly / monthly reviews with both management and the customer.
• Collaborating with internal departments required for project delivery (procurement, operations, engineering, IT etc.) to achieve desired project outcomes.

Principle Accountabilities:

Liaising with the Operations Manager to understand & support completion of a range of tasks including:

• Resource planning
• Request internally the required site access and briefing documentations including SSOWP, TBS, & WPP’s.
• Risk & issue monitoring
• Confirming the correct documentation and information is submitted by the
• field team for engineering to provide timely completion of hand back.
• Ensuring adherence to project management processes, such as internal weekly reporting, communication plans, document control etc.
• Preparing performance reports (weekly status reports / monthly project reviews)
• Communication with the customer / client on delivery progress
• Action tracking
• Budget & cost monitoring

Detailed Responsibilities:

• Support production of a weekly resource plan from information given by the project team.
• Liaise with the engineers regarding requirements.
• Liaise with recruitment agency to arrange temporary staff to support the resource requirements.
• Attend client meetings as required to ensure that the status of the project and agreed actions are reported and progressed.
• Attend site to manage and monitor progress of the site teams.
• Make sure proactive risk management is adhered to ensuring periodic review and action with the project team.
• Understand and ensure the clients standards and rules are incorporated in all works undertaken.
• Supporting the management of project finances in collaboration with the commercial manager
• Work with the Construction Managers, Site Manager and / or person-in-charge to plan works and produce the required documentation.
• Produce / Organise the required site access and briefing documentations including SSOWP, TBS, & WPP’s.
• Ensure that all documents are signed, returned from site, and filed to company standards and procedures.
• Collate all field document returns ensuring that they are a filed for future audits.
• Collate and record the required data to produce Hand back files (H&S files)
• Understand the client Life Saving rules and ensure they are central to all planning of works.

Required Experience, Knowledge, Qualifications and Training:

• Knowledge of NR planning rules and standards.
• Experienced portfolio of Railway Engineering Projects (or equivalent) or demonstrable work experience will be considered.
• Experience of working with both internal management levels and customer representatives
• Ability to effectively manage interactions between different departments to ensure effective resolutions to risks, issues and delivery challenges.
• Can structure own area of responsibility effectively and keep records of all open issues in a very complex working environment.
• Knowledge of MS Office software package including Microsoft Teams

Please click the 'Apply' button to submit your application.