Team Organiser/Doc Controller in City of London, london, United Kingdom
Vital Human resources are pleased to offer this position as a Team Organiser/Doc Controller
Vital Human Resources Ltd is an international recruitment consultancy, specialising in professional and technical personnel. Focusing on permanent, contract and temporary positions, our people have unrivalled industry sector knowledge and understand that each market vertical requires specialist expertise.
To support a senior executive or a complex team and provide an efficient and effective general administrative and secretarial support service. Provide technical input interface with maintaining relevant records.
Key Accountabilities:
Undertake general office administration duties including control of all mail, co-ordinating diaries, processing and maintaining personnel records including vulnerable assets such as mobile telephones; make necessary returns. Arrange travel, hotels and vehicles, and order and control Personal Protective Equipment (PPE) for the team.
Organise meetings and the production, collation and dissemination of documentation for and resulting from them. Take minutes when required and follow up actions from the meeting.
Provide a consistent telephone presence on behalf of the team delivering excellent customer service levels. Provide communications to the team, including sending messages as required.
Maintain an efficient filing system paying particular attention to records of standing meetings, statutory records and authorisations.
Utilise financial and procurement systems and act as Local Purchasing Agent (where directed) by ordering stationary and other office consumables as required.
Report team problems e.g. IT and office facilities and monitor response.
Undertake administrative tasks as directed including technical literature searches for the team.
Job Skills, Experience and Qualifications:
Essential
Ability to multi task
Experience in appropriate IT packages
Good time manager
Strong organisation skills
Good communication skills (verbal and written) including excellent telephone manner
Experience of working with a team.
Desirable
Sound railway background and knowledge of railway geography
Recognised qualification in keyboard associated skills and office management techniques
Knowledge and experience of records management
Similar Job Searches
- Team Organiser Doc Controller
- Team Organiser Doc Controller in City of London
- Team Organiser Doc Controller in London
- Team Organiser Doc Controller in England, United Kingdom
- All jobs in City of London
- All jobs in England, United Kingdom
- Production Manager
- Procurement
- Procurement Manager
- Customer Service
- Interface Manager
- Senior Management
- Office Manager
- Railway
- Team
- Technical Manager
- Manager
- Office
- Contract Manager
- Per Day