Team Organiser in Birmingham, United Kingdom
Birmingham, United Kingdom |
GBP £15.00 to £22.00 Per Hour |
Contract
Team Organiser required for a 6-month contract. Hybrid working with some travel between Birmingham and Cheshire.
Job Purpose
To support the Operational Planning & Performance team and provide an efficient and effective general administrative and secretarial support service. Provide technical input interface with maintaining relevant records.
Key Accountabilities
- Undertake general office administration duties including control of all mail, co-ordinating diaries, processing and maintaining personnel records including vulnerable assets such as mobile telephones; make necessary returns. Arrange travel, hotels and vehicles, and order and control Personal Protective Equipment (PPE) for the team.
- Organise meetings and the production, collation, and dissemination of documentation for and resulting from them. Take minutes when required and follow up actions from the meeting.
- Provide a consistent telephone presence on behalf of the team delivering excellent customer service levels. Provide communications to the team, including sending messages as required.
- Maintain an efficient filing system paying particular attention to records of standing meetings, statutory records and authorisations.
- Utilise financial and procurement systems and act as Local Purchasing Agent (where directed) by ordering stationery and other office consumables as required.
- Report team problems e.g. IT and office facilities and monitor response.
- Undertake administrative tasks as directed including technical literature searches for the team.
Job Skills, Experience and Qualifications
Essential
- Ability to multitask
- Experience in appropriate IT packages
- Good time manager
- Strong organisation skills
- Good communication skills (verbal and written) including excellent telephone manner
- Experience of working with a team.
Desirable
- Sound railway background and knowledge of railway geography
- Recognised qualification in keyboard associated skills and office management techniques
- Knowledge and experience of records management
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