Data Controller in London, London, Greater London, England, United Kingdom
(Contract Role)
Key Accountabilities :
• Ensure that all documentation within the assigned programme or project or Project Management Unit (PMU) is managed according to the project and programme methodology guidelines.
• Facilitate the conversion of templates and forms into published electronic files required as project deliverables. Ensure these documents are correctly indexed with metadata and stored in the correct location to enable fast and efficient retrieval throughout the project’s lifecycle.
• Control the orderly management, correct storage, protection, version control and indexing of information received from or disseminated to external stakeholders.
• Ensure documents are managed and organised to support stage gate reviews.
• Provide “super-user” services associated with the project document management systems including folder creation and administration of starters and leavers. Ensure that access permissions/security is correctly applied.
• Quality control all documents being placed in document management systems identifying to the document owner those documents which are unsatisfactory for any reason e.g. format or file size, legibility, incorrect template, incomplete information or signatures.
• Provide regular reports to the project team on the status of documents.
• Manage the handover of documents to operations/maintenance once a project is complete.
Knowledge :
• Knowledge of and understanding of capital projects and programmes with an emphasis on Data Control/ Information Management & benchmarking and how this supports and integrates with a wider high functioning environment.
• A good level of understanding of the roles and responsibilities within a project team .
• Knowledge of basic project workflows such as drawing approval.
• A good understanding of document version control .
• A good understanding of document management systems to “super-user”/administrator level.
• A good understanding of the process and requirements for the handover of documents at project completion including operating and maintenance manuals, test certificates, and the management of “as built” drawings”.
• A good level of understanding of document retention/archiving methods.
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- Administrator
- Maintenance
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- Project Management
- Level a