Job Introduction
We are looking for an Accounts Payable Processor to work on HS2 Main Works. This Accounts Payable Processor role is in our Plant A/P team, where you will be responsible for the day-to-day handling of supplier accounts, invoice logging, invoice processing, query resolution and be involved in the payment process.
Role Responsibility
Key Responsibilities
Accountabilities
- Project Accounting - Integrity of costs and accuracy & transaction processing
- Financial control, Governance, segregation of duties & process flows
- Maintenance of sound financial controls, in line with JV guidelines, ensuring that all applicable requirements can be met at all times
- General administration of finance information and data, ensuring records are maintained for an adequate period, kept securely and sufficient information is kept to meet group requirements.
General Duties
- Ensure all invoices are processed in a timely and accurate manner including VAT rates and receipts
- Manage invoice approval process so that suppliers are paid in line with their contracted Terms and Conditions.
- Manage invoice processing through the project’s accounting system (E1)
- Manage supplier queries, ensuring issues are addressed in a timely manner, which may involve dealing with the wider project team
- Maintain accurate records of costs not included within the system for accrual at period end
- Maintain supplier statement reconciliations in line with the JV requirements and proactively resolve differences within the ledgers and supplier statements.
- Confirm all approvals are in line with the JV agreed Delegated Financial Authority levels.
- Assist with internal & external audit requests
- Assist with updating and maintaining purchase invoice register
- Assist with managing inboxes
- Assist with requests for information, back up documents for the Commercial team.
- Assist with supplier invoice processing and statement reconciliations where required
- Become the main point of contact for suppliers with payment or invoice queries delivering excellent customer services
- Assist with other project related tasks as required
The Ideal Candidate
Required qualifications, skills, behaviors, and attributes
Essential
- GCSE or Equivalent: Grades A*-C (including mathematics and English)
- Excel, IT & Communication Skills
- Good attention to detail
- Takes ownership of output
- Ability to work alone and as part of a team
- Self-confident
Desirable
- Previous experience ideally in a similar role within the construction industry
- Experience of using a computerised accounting system (E1)
SCS Railways
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