HS2, Britain’s new high-speed railway is at peak construction. Balfour Beatty VINCI is HS2’s construction partner in the Midlands, responsible for delivering 90km of the route, from Long Itchington in Warwickshire to the centre of Birmingham and on to Handsacre in Staffordshire.
Now is a great time to join us and be part of a diverse team of nearly 9,000 people from over 80 nationalities working together to deliver major assets including bridges, tunnels and viaducts. Whether onsite or officed based all colleagues have a key part to play in delivering this critical transport infrastructure project.
Current Opportunity: Document Controller – Quality & Assurance
Location:
Based in Coventry - the South Region comprises Sublots 2B, 2A and 1A Long Itchington Wood. It stretches for approximately 39.2km from Finham Brook to Southam through a mixture of rural and suburban landscapes
Role description:
• Coordinate and manage an effective project information management system within Business Collaborator (BC), in line with both company and quality control procedures (BS EN ISO:9001). Focusing on all technical and contractual documentation produced throughout the lifecycle of the project from all interested parties.
• Manage the configuration and administration of Business Collaborator, to maintain a successfully functioning system at all times.
• Take responsibility for BC user accounts and subsequent access rights. Safeguard the privacy and security of information stored within the system.
• Understand and manage the processes necessary for timely appropriate document submissions.
• Mange the integration of all project documentation through approved workflows - Carry out QA checks and release/distribute information. Monitor the process of interactive issuing and subsequent commenting/review of technical information. Manage the transition of technical data from design to construction status. Ensure traceability throughout.
• Roll out frequent training sessions in BC to new users.
• Carry out intermittent audits and produce reports on your findings.
• Produce reports and analyse the data and trends, based on agreed KPI’s and audit findings.
• Review and update procedures, guidelines and workflows related to the document control process.
• Attend meetings as dictated by the project requirements.
• Offer advice and support to both the project team and interested parties, as required.
• Maintain effective working relationships with all interested parties.
• The general aim being to improve the overall quality of the final product/service and improve BB's efficiency and resource on a day-to-day basis. Production of appropriate reports and management information
• Living the Balfour Beatty Vinci Values.
• Ensuring a relentless focus on Zero Harm.
• Supporting the delivery of the Sustainability 2020 roadmap.
• Supporting the business unit external accreditation process (including ISO9001, ISO14001, ISO45001 and industry licences) to ensure it is able to operate in its chosen sector.
Essential Experience:
• Experience of information/document management in Major Civil Engineering projects.
• Knowledge and experience of working to UK and international standards and codes of practice for information management & document Control.
• Knowledge of Electronic Information and document control systems.
• Any form of information management or ISO 9001 Certification.
• Broad knowledge and understanding of ISO 9001 required.
• Previous experience working within information management is desirable.
• At least 2 years’ experience or extensive knowledge of working within systems and procedures.
• Full working knowledge of databases.
• Contractual awareness and a basic understanding of the market would be beneficial.
• Advanced information and communication technology skills.
• Excellent organisational skills with a high attention to detail and accuracy.
• Ability to work to tight deadlines and under minimum supervision.
• Strong written, verbal, analytical and interpersonal skills.
• Previous experience of managing a team.
• Competent user of modern office computer systems e.g. Microsoft Office
Applicants must have the right to work in the UK to be considered.
Why Join Us:
Flexible working options
Free parking & travel allowance (where eligible)
Family-friendly policies
Excellent pension & healthcare
Wellbeing support & flu vaccinations
About Us
Balfour Beatty VINCI is a joint venture with over 30 years of experience delivering iconic infrastructure, including the Channel Tunnel, Crossrail, and upgrading some of the UK’s busiest motorways. On HS2, we’re building everything from viaducts and tunnels to bridges and embankments across the West Midlands.
Diversity & Inclusion
We’re proud to be an inclusive employer, welcoming people from all backgrounds, abilities and neurodiversities. As a Disability Confident Leader, we encourage applications from candidates with disabilities.
Flexible Working
We’re open to discussing flexible working arrangements to suit your needs, aligned with project requirements.