Plant Administration Assistant

We are currently dealing with a major Engineering contractor who are looking to expand the team in Birmingham by recruiting a Plant Administration Assistant to work on the Wednesbury to Brierly Hill Metro Extension based in Birmingham, working within the Midland Metro Alliance. This role will require you to assist the Plant Resource Coordinator in placing orders, resolving hire queries, and keeping track of live kit across the project.

As Plant Administration Assistant your responsibilities include, but are not limited to:

• To load orders onto the Coupa system where required by site ensuring request information is accurate and precise
• Proactively keep track of the location of the hired kit across different sections of the Wednesbury to Brierly Hill project
• Ensure all on and off hire tickets are used to update the live plant tracker
• Communicate regularly with the site teams regarding hired plant and log exchanges on the tracker, keeping fleet numbers up to date
• All discrepancies are to be investigated immediately. Make the Plant Resource Coordinator aware if any plant shown on the hire sheet is not found or is proved as off hired
• Deal with any plant queries and pass on to the relevant managers for signature
• Report all damages and losses to the Plant Resource Coordinator and supplier
• Use supplier live hire reports to cross reference against the project tracker to ensure accuracy and to highlight any discrepancies
• Ensure compliance with all documents, including procedures
• Be pro-active in developing systems to meet the changing needs of the plant hire team
• Undertake other reasonable duties as required, if so, directed by the Procurement Manager
• As you will expect the organisation may change from time to time and you will be expected to meet the operational requirements
• Any other reasonable duties as required from time to time

 

Job requirements:

• Knowledge of tools/plant
• Experience of working on an ordering/plant hire desk
• Finely tuned communication skills with regards to engaging with external and internal parties
• Ability to demonstrate attention to detail about contractual obligations and the placement of orders
• Good knowledge of Microsoft Excel

 

As mentioned, this position as Plant Administration Assistant is based in Birmingham so could suit candidates in the surrounding areas such as Coventry or Wolverhampton, or Derby. If this position is of interest, dont hesitate to contact Erin at Critical Project Resourcing.